Closing Date:

22 August 2018

Job Summary:

The HR Administrator will be responsible for supporting and assisting the HR manager with all the administrative tasks to ensure optimal functioning of the HR division.




Unique Reference:



Key Performance Areas:

  • Recruitment and Selection
  • On boarding
  • Training and Skills Development
  • Performance Management
  • Leave Administration
  • Benefits Administration
  • General HR Administration and Filing


Key Duties:

  • Recruitment process:
    • Internal and external adverts
    • Prepare interview packs
    • Schedule interviews time slots
    • CV screening
    • Pre-employment checks
    • Draft offer letters and employment contracts
  • On boarding process:
    • Arrange equipment and workstation for new hires
    • Open files for new employees
    • Coordinate induction programme
  • Off boarding process:
    • Set up exit interviews
    • Prepare termination documents
    • Withdraw employees from provident fund
  • Coordinate meetings with employees and fund broker
  • Maintain the HR supplier database
  • Compile and update training schedules and calendars
  • Follow up on attendance registers and certificates post external training
  • Ensure HR service providers are paid for services accordingly
  • Follow up on learnership progress reports and set up site visit meetings
  • Coordinate performance reviews for all staff in conjunction with management
  • Follow up on updated job descriptions and performance agreements
  • Set up poor performance counselling meetings on request
  • Maintain employee leave recon
  • Register employees on ESS and handle all leave queries
  • Maintain HR filing system
  • Coordination of all HR programmes
  • Maintain a schedule of all HR related deadlines (reports, projects, etc)
  • Arrange meetings for adhoc consultations


Education and Qualifications Required:

  • Matric (essential)
  • HR Diploma (essential)
  • Payroll Certificate - (advantage)


Experience Required:

  • At least 2 years as an HR Administrator


Required Skills, Knowledge and Personal Characteristics:

  • MS office proficient
  • Strong knowledge of Labour Legislation
  • High integrity and confidentiality
  • Professional and level headed
  • Assertive
  • Empathetic
  • Committed & passionate
  • Ability to work under pressure
  • Organized
  • Problem solving skills
  • Conflict management


Please send your CV to and reference the job title in the subject line.